Every day, as you walk on the road in the city center, traffic police, and traffic lights help regulate movement so that cars and people go their way safely. Time management works the same way—without a reliable “organizer,” your schedule can quickly spiral into chaos.
A well-designed calendar app acts as the traffic control system for your daily life, managing schedules, appointments, and reminders. But many calendar apps could charm your eyes, how do you opt for the best calendar schedule apps? Don’t worry—we’ve done the research for you! Check out our top picks below.
5 Best Calendar Apps
At the very beginning, here are five of the best calendar apps that can help you stay organized and on track.
1. Google Calendar
Google Calendar can efficiently manage work, school, and personal schedules. It’s useful for sharing events, setting notifications, and color-coding events.
Popularity: 5B+ Downloads | 4.5 Rating
Reasons to Choose:
- Effective: Arranging and adjusting timeslots for a gathering or event.
- Timely: Notifying users in advance of the planned event’s time.
- Well integrated: Directly integrating with Google Meet to help users easily arrange meetings.
- Friendly UX: Joining other people’s Google Calendar subscriptions to keep a trace of their schedules.
Reasons to reject: Poorly juggle multiple events and event visualizations well at the same time.
2. Microsoft Outlook Calendar
Outlook Calendar integrates email, contacts, and scheduling features, allowing users to create appointments, and events, organize meetings, and view group schedules.
Popularity: 1B+ Downloads | 4.6 Rating
Reasons to Choose:
- Simple UI interface: Enabling users to browse emails, contacts, tasks, and calendar appointments quickly and easily.
- Powerful filtering and sorting functions: Aiding users in prioritizing emails, ensuring crucial communications aren’t missed; and promoting easy teamwork and communication through integration with Microsoft Office programs like Word, Excel, and Teams.
- Powerful security functions: keeping user data safe from cyber threats, such as inbuilt encryption and phishing protection.
Reasons to reject: Although there are free versions of Outlook with restricted features, access to its full potential requires a Microsoft 365 subscription, which can be costly for individuals or small businesses.
Outlook Calendar may not be available in certain regions due to geographical restrictions or government policies. This can make it difficult for users to access their schedules, manage meetings, or sync their emails.
To bypass these limitations, you can use LightningX VPN, which helps you connect to a secure server in a different location. It has 2000+ servers in more than 50 countries. With LightningX VPN, you can access Outlook Calendar freely, enjoying uninterrupted scheduling and communication no matter where you are.
3. Any. do
Any.do helps you remember everything you have to do. It allows users to create and manage tasks quickly, easily check off them, and add websites or notes to their reading lists.
Popularity: 10M+ Downloads | 4.5 Rating
Reasons to Choose:
- Simple tool: It is very easy to set up and run, particularly when compared to alternatives.
- Pleasant UI: User-friendly theme designs make UX much less complicated and boring.
- Effective collaboration: The Teams plan serves as a functional project management instrument. It enables you to manage personal and professional projects in one location, collaborate with your team, and optimize workflows.
Reasons to reject: The free plan is severely restricted if you want to use it for business purposes, but it works well for personal use.
4. Fantastical
Fantastical provides various calendar viewing options, simplifies event addition, and supports widgets and Apple Watch, ensuring you never forget important events.
Popularity: 100K+ Downloads | 3.6 Rating
Reasons to Choose:
- Beautiful UI: Well-organized layout, rich customization options, and three themes for users to choose from: a standard Fantastical theme, a light one, and a dark one, showing a uniform calendar view on desktop and mobile devices.
- Creative features: Another cutting-edge feature of Fantastical is ‘Interesting calendars’, which syncs external calendars based on your interests. In this manner, users can automatically keep up with their favorite shows, sports, and other content.
Reasons to reject: Available for free, but to fully utilize its features, you’ll need to have a Premium Subscription.
5. Calendly
Calendly is easy to use. It offers a user-friendly interface, well-integrated with popular calendaring and email programs, time zone adaptability, and customized accessibility.
Popularity: 10M+ Downloads | 4.7 Rating
Reasons to Choose:
- Friendly UI: Easy to navigate, improving user experience and lowering the learning curve.
- Well integrated: Popular calendaring services, email programs, and other business tools are all integrated with Calendly, guaranteeing seamless coordination between various apps, like Zoom and Microsoft Teams.
- Time Zone Adaptability: Enabling users to make appointments directly based on availability that is displayed, Calendly eliminates the back-and-forth communication that is usually involved in scheduling.
- Customized accessibility: To ensure flexibility and retain control over their schedules, users can designate their preferred working hours and block particular time slots.
Reasons to reject: Language limitation: just access to 7 languages
Other Best Free Calendar Apps
Apart from the 5 best ones, other apps also deserve your attention. My Calendar makes you design your own wallpaper and Thunderbird frees you from the busy mailbox.
1. My Calendar
My Calendar is a highly customizable app that lets users personalize their scheduling experience with vibrant themes and custom wallpapers. It offers screen-saver plugins to enhance visual appeal and includes easy-to-use note-taking features, making it both functional and visually engaging.
2. Thunderbird (K-9 Mail)
Thunderbird (K-9 Mail) is a powerful app for managing emails, contacts, and schedules in one place. It offers full customization and seamless email and calendar integration for better organization.
What Makes a Best Calendar App?
If you still don’t know how to choose a calendar app that suits you, you can refer to the following features of the best calendar apps. The most important thing is to choose according to your habits.
Easy and useful: To use it, you don’t take command of advanced knowledge! Adding events, reviewing your schedule, and rearranging items ought to be simple.
Varied features: If you just need a simple reminder, you can get by with a paper plan. However, extra features are a game-changer for occupied people! This could include modifying it to your taste, syncing it with other apps, or offering multiple views of your schedule.
Flexible and shareable: A good calendar schedule app can function flexibly and share to-do lists with others.
Integrated with other services: Guaranteeing seamless coordination between various services and meeting the demands of different people.
Which Calendar App Is Best for You?
It’s a very personal pick because your calendar serves as the organizer of both your career and personal lives. Try out some of these calendar apps for free to see which one best meets your needs. They all offer free versions or at least free trials of their most wonderful features.
Conclusion
We’re coming to the end but our life still keeps going on. A good calendar app can free us from mountains of daily trivia. This blog brings several best calendar apps to our readers and potential users. We hope that you have a rosy day with a stunning calendar assistant!
