{"id":55394,"date":"2025-04-01T17:37:22","date_gmt":"2025-04-01T09:37:22","guid":{"rendered":"https:\/\/lightningxvpn.com\/blog\/?p=55394"},"modified":"2025-04-01T17:43:57","modified_gmt":"2025-04-01T09:43:57","slug":"how-to-recover-deleted-emails","status":"publish","type":"post","link":"https:\/\/lightningxvpn.com\/blog\/en\/how-to-recover-deleted-emails\/","title":{"rendered":"How to Recover Deleted Emails from Gmail and Outlook"},"content":{"rendered":"\n<p>Email plays a crucial role in our daily lives, helping us communicate care, handle business matters, and share important messages. However, you may sometimes accidentally delete an email and struggle to retrieve it.<\/p>\n\n\n\n<p>Don&#8217;t worry! In the following guide, we&#8217;ll show you how to recover deleted emails from both Gmail and Outlook.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How Deletion Works on Gmail and Outlook<\/h2>\n\n\n\n<p>On Gmail, deleted emails remain in the trash for 30 days before being permanently removed. You can also manually delete emails by emptying the trash or junk folder. Once an email is permanently deleted, it\u2019s tricky to restore.<\/p>\n\n\n\n<p>Outlook follows a similar 30-day retention period for deleted emails. However, it allows you to recover a permanently deleted email within 30 days.<\/p>\n\n\n\n<p><strong>Tip:<\/strong> If you worry about your data being hacked, try a VPN to encrypt it. <a href=\"https:\/\/lightningxvpn.com\/\" target=\"_blank\" rel=\"noopener\" title=\"\">LightningX VPN<\/a> uses the best VPN protocols like WireGuard, based on algorithms like AES-256-GCM and ChaCha20-Poly1305. It also offers 2,000+ servers in 50+ countries and is compatible with all devices.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--10);margin-bottom:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-button has-custom-width wp-block-button__width-75 has-custom-font-size is-style-outline\" style=\"font-size:clamp(0.875rem, 0.875rem + ((1vw - 0.2rem) * 0.292), 1.05rem);\"><a class=\"wp-block-button__link has-base-2-color has-text-color has-background has-link-color wp-element-button\" href=\"https:\/\/lightningxvpn.com\/download\" style=\"border-style:none;border-width:0px;border-radius:100px;background-color:#ffb700;padding-top:10px;padding-right:30px;padding-bottom:10px;padding-left:30px\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Get LightningX VPN<\/strong><\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">How to Recover Deleted Emails from Trash or Junk Email Folder<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">How to Retrieve Deleted Emails from Gmail<\/h3>\n\n\n\n<p>It is simple to recover deleted emails from Gmail. However, if you can\u2019t find the emails from the trash folder, they might be moved to the Spam folder or permanently deleted.<\/p>\n\n\n\n<p><strong>Windows\/Mac<\/strong><\/p>\n\n\n\n<ul>\n<li>Open <a href=\"https:\/\/mail.google.com\/\" target=\"_blank\" rel=\"noopener nofollow\" title=\"\">Gmail<\/a> and log in to your account.<\/li>\n\n\n\n<li>Select the \u201cTrash\u201d folder in the left menu.<\/li>\n\n\n\n<li>In the trash folder, check the boxes next to the emails you want to recover.<\/li>\n\n\n\n<li>You can also click \u201cAdvanced search\u201d above the emails to search for a specific email. Then, select the emails.<\/li>\n\n\n\n<li>Click the \u201cMove to\u201d button (A folder icon with an arrow inside) and then choose a folder to restore the emails.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized has-custom-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"664\" src=\"https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-1-1024x664.png\" alt=\"Click the \u201cMove to\u201d Button and Choose a Folder\" class=\"wp-image-55401\" style=\"border-width:1px;width:577px;height:auto\" srcset=\"https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-1-1024x664.png 1024w, https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-1-300x195.png 300w, https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-1-768x498.png 768w, https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-1.png 1192w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>iPhone\/iPad<\/strong><\/p>\n\n\n\n<ul>\n<li>Open the Gmail app and sign in to your account.<\/li>\n\n\n\n<li>Tap the \u201cMenu\u201d button at the upper left.<\/li>\n\n\n\n<li>Tap the \u201cTrash\u201d folder to recover deleted messages.<\/li>\n\n\n\n<li>Select the emails you want to recover, and then tap \u201cMore\u201d at the upper right.<\/li>\n\n\n\n<li>Tap \u201cMove to\u201d and select a folder to transfer the emails to another folder. Now your deleted emails are recovered from Gmail on your iPhone.<\/li>\n<\/ul>\n\n\n\n<p><strong>Android<\/strong><\/p>\n\n\n\n<ul>\n<li>Open the Gmail app and log in to your account.<\/li>\n\n\n\n<li>Tap the \u201cMenu\u201d at the top left and select the trash folder.<\/li>\n\n\n\n<li>Tap the photo or letter to recover deleted emails from Gmail.<\/li>\n\n\n\n<li>Tap the three dots at the top right.<\/li>\n\n\n\n<li>Choose \u201cMove To\u201d to restore the deleted emails to another folder.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">How to Recover Deleted Emails from Outlook<\/h3>\n\n\n\n<p><strong>Desktop<\/strong><\/p>\n\n\n\n<ul>\n<li>Open the Outlook desktop and log in to your account.<\/li>\n\n\n\n<li>Click \u201cDeleted Items\u201d from the left menu.<\/li>\n\n\n\n<li>Check the boxes next to the deleted emails.<\/li>\n\n\n\n<li>Click \u201cRestore\u201d on the left side of the ribbon. Now the deleted emails are recovered from Outlook.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized has-custom-border\"><img loading=\"lazy\" decoding=\"async\" width=\"295\" height=\"360\" src=\"https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-2.png\" alt=\"Select \u201cDeleted Items\u201d\" class=\"wp-image-55402\" style=\"border-width:1px;width:272px;height:auto\" srcset=\"https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-2.png 295w, https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-2-246x300.png 246w\" sizes=\"(max-width: 295px) 100vw, 295px\" \/><\/figure>\n\n\n\n<p><strong>Mobile App<\/strong><\/p>\n\n\n\n<ul>\n<li>On the Outlook app, tap your profile picture at the top left.<\/li>\n\n\n\n<li>Select the \u201cDeleted\u201d folder.<\/li>\n\n\n\n<li>Long-press the email you want to restore.<\/li>\n\n\n\n<li>Tap the \u201cMove\u201d icon at the bottom middle of the screen.<\/li>\n\n\n\n<li>Choose a folder to store the email.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How to Recover Permanently Deleted Emails<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">How to Retrieve Permanently Deleted Emails from Outlook<\/h3>\n\n\n\n<p>Outlook has another recoverable folder for preventing email loss. It can store the permanently deleted Outlook emails. However, there\u2019s also a time limit of 30 days.<\/p>\n\n\n\n<p>Here\u2019s how to restore emails from the Recoverable Items folder.<\/p>\n\n\n\n<ul>\n<li>Open the Outlook desktop or web and log in to your account.<\/li>\n\n\n\n<li>On the left menu, select \u201cDeleted Items\u201d.<\/li>\n\n\n\n<li>Above the deleted emails, click \u201cRecover items selected from this folder\u201d.<\/li>\n\n\n\n<li>Check the box next to the desired emails and click \u201cRestore\u201d on the left side of the ribbon. You can also tick \u201cRecoverable Items\u201d to select all the deleted emails at one time.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized has-custom-border\"><img loading=\"lazy\" decoding=\"async\" width=\"547\" height=\"461\" src=\"https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-3.png\" alt=\"Click \u201cRecover items selected from this folder\u201d\" class=\"wp-image-55403\" style=\"border-width:1px;width:428px;height:auto\" srcset=\"https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-3.png 547w, https:\/\/lightningxvpn.com\/blog\/wp-content\/uploads\/2025\/04\/how-to-recover-deleted-emails-3-300x253.png 300w\" sizes=\"(max-width: 547px) 100vw, 547px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">How to Recover Permanently Deleted Emails from Gmail<\/h3>\n\n\n\n<p><strong>For a Personal Account<\/strong><\/p>\n\n\n\n<p>You can try \u201cGmail Message Recovery Tool\u201d to see if your deleted emails can be retrieved. Just search for the tool, enter it, and log in to your Gmail account. Then, click the \u201cContinue\u201d button twice. However, the success rate of this method is low. You can also <a href=\"https:\/\/support.google.com\/mail\/thread\/new\" target=\"_blank\" rel=\"noopener nofollow\" title=\"\">post to the Gmail Help community<\/a>. If the Gmail team notices your urgent request, they might help you to recover the email with technical support.<\/p>\n\n\n\n<p><strong>For an Admin Account<\/strong><\/p>\n\n\n\n<p>If the admin doesn\u2019t back up the emails, use the Google admin console to restore emails. However, they can only recover permanently deleted emails within the last 25 days.<\/p>\n\n\n\n<ul>\n<li>Sign in to <a href=\"https:\/\/admin.google.com\/\" target=\"_blank\" rel=\"noopener nofollow\" title=\"\">Google Admin<\/a>.<\/li>\n\n\n\n<li>Select <strong>Menu<\/strong> &gt; <strong>Directory<\/strong> &gt; <strong>Users<\/strong>.<\/li>\n\n\n\n<li>Hover over the username and select \u201cMore\u201d.<\/li>\n\n\n\n<li>Select \u201cRestore data\u201d.<\/li>\n\n\n\n<li>Select the data range from within the last 25 days and choose \u201cGmail\u201d in the Application section.<\/li>\n\n\n\n<li>Click \u201cRestore\u201d. Now the selected user\u2019s emails should be successfully restored.<\/li>\n<\/ul>\n\n\n\n<p>However, if the admin has already backed up the emails in tools like \u201cOutlook Auto-Archive\u201d, Google Takeout, Google Vault, or other backup apps, they still have the chance to restore the deleted emails.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Tips for Backing Up Emails<\/h2>\n\n\n\n<p>Backing up emails has many benefits, such as saving storage space and preventing email loss.<\/p>\n\n\n\n<p>To archive emails in Gmail, you can organize them using the Label and Filter features. Archived emails will remain in your Gmail account and will not be deleted.<\/p>\n\n\n\n<ol start=\"1\">\n<li>Open Gmail and click &#8220;More&#8221; on the left sidebar.<\/li>\n\n\n\n<li>Click &#8220;Create new label&#8221;, enter a label name, and click &#8220;Create&#8221;.<\/li>\n\n\n\n<li>Click the downward arrow on the right side of the search bar.<\/li>\n\n\n\n<li>Enter the filter conditions and click &#8220;Create filter&#8221;.<\/li>\n\n\n\n<li>Select the emails that match the filter conditions.<\/li>\n\n\n\n<li>Click the &#8220;Archive&#8221; button. The emails will be moved out of your inbox but will still be accessible under &#8220;All Mail&#8221;, where you can search for them when needed.<\/li>\n<\/ol>\n\n\n\n<p>On the other hand, you can manually select emails in Outlook and click the &#8220;Archive&#8221; button next to &#8220;Delete&#8221; to move them to the &#8220;Archive&#8221; folder. You can also enable automatic email archiving in Outlook.<\/p>\n\n\n\n<ol start=\"1\">\n<li>Click the &#8220;File&#8221; tab at the top left.<\/li>\n\n\n\n<li>Select &#8220;Options&#8221;, then go to &#8220;Advanced&#8221; &gt; &#8220;AutoArchive Settings&#8221;.<\/li>\n\n\n\n<li>Adjust the frequency, storage location, and other settings for archiving Outlook emails.<\/li>\n\n\n\n<li>Click &#8220;OK&#8221; to save the changes.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">FAQs About Recovering Deleted Emails<\/h2>\n\n\n\n<p>Q: Where are my deleted emails stored?<\/p>\n\n\n\n<p>Generally, your deleted emails will be stored in the Trash or Spam folder. However, in Outlook, if you empty the Trash folder, your emails may be moved to a recoverable folder. In Gmail, once you empty the Trash, the emails are permanently deleted and cannot be recovered.<\/p>\n\n\n\n<p>Q: Are deleted emails actually deleted?<\/p>\n\n\n\n<p>It depends. If your permanently deleted emails are still stored in the provider&#8217;s database, you may be able to ask them for help in recovering the emails. However, if the provider no longer retains backups of the emails, they cannot be recovered.<\/p>\n\n\n\n<p>Q: Can deleted emails still be seen?<\/p>\n\n\n\n<p>If you permanently delete an email, you cannot access it unless you restore it from a backup or use specific data recovery technology.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Email plays a crucial role in our daily lives, helping  [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":55475,"comment_status":"closed","ping_status":"open","sticky":false,"template":"wp-custom-template-en","format":"standard","meta":{"footnotes":""},"categories":[500],"tags":[],"aioseo_notices":[],"lang":"en","translations":{"en":55394,"cn":55407,"tw":55411,"ja":55414,"ko":55419,"ru":55423,"es":55436},"pll_sync_post":[],"_links":{"self":[{"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/posts\/55394"}],"collection":[{"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/comments?post=55394"}],"version-history":[{"count":4,"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/posts\/55394\/revisions"}],"predecessor-version":[{"id":55481,"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/posts\/55394\/revisions\/55481"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/media\/55475"}],"wp:attachment":[{"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/media?parent=55394"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/categories?post=55394"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/lightningxvpn.com\/blog\/wp-json\/wp\/v2\/tags?post=55394"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}